Roles and Responsibilities of Club Officers

Now that we have meet the Board of Directors and Committee members, let us break down their roles and responsibilities.

President

As the club leader, the president helps members develop as leaders and works to ensure that the club’s professional and leadership development activities and community and international service projects are successfully promoted and completed.

Responsibilities of President
• Maintains club operations, delegating responsibilities and establishing meeting schedules
• Develops a plan for the year as early as possible
• Presides over all meetings of the club and its board of directors (following parliamentary procedure may help to keep discussion relevant)
• Appoints all standing and special committees, with board approval, and follows up on committee progress with the help of the vice president

The president should maintain regular communication with:

• Sponsoring Rotary club through joint activities and meetings
• District Rotaract representative through club participation in district activities and meetings
• Rotary International through participation in the Rotaract Pre-convention Meeting and annual reporting

Vice President

The club vice president can serve more effectively by understanding the year’s goals, projects, and activities, and being well versed in community and Rotary resources. To that end, it is important that the club president and vice president work together as a team. This can be particularly helpful for clubs that choose to have the incoming president serve as vice president before taking office. The vice president presides at all meetings when the president is absent and serves on the board of directors and as an ex-officio member of all committees.

Secretary

The secretary handles the club’s communication with the public, maintains all club records, and takes the minutes for all board and club meetings.

Treasurer

The treasurer is responsible for the club’s finances. Usually, the treasurer should meet with the previous treasurer and consult the sponsoring Rotary club treasurer and a certified accountant.

Responsibilities of Treasurer
• Works with the board of directors to develop the budget
• Collects dues and all funds raised by the club
• Pays all club bills and reimbursements for club expenses
• Reports the club’s financial status at each meeting
• Has the books audited at the end of the year

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